Registration


Registration for IEEE SmartComp 2026 follows an all-inclusive model, providing access to the full conference program. Each registered participant will be entitled to:

    • Attendance at the main conference sessions
    • Participation in all workshops and co-located events
    • Access to coffee breaks and catering services
    • Admission to social events included in the conference program

Separate registrations for individual workshops are not available.
All attendees, including authors and non-authors, are required to register.

Given an accepted paper for any of the conference tracks (main, industry, workshop, poster/demo paper, or PhD forum), at least one of the authors listed on the paper must attend the conference in person and present the paper according to the schedule provided in advance.

Registration Categories

Participants may register under one of the following categories:

    • Full Registration (IEEE Member / Non-member)
    • Student Registration (IEEE Member / Non-member)

Discounted rates are available for IEEE members and students, subject to the conditions below. If you are not already an IEEE member, you may join here.

Author Registration Policy

In order for accepted contributions to be included in the conference program and proceedings, the following conditions apply:

    • Each accepted paper, whether in the main conference, workshops or affiliated events (except PhD Forum), requires a dedicated full registration
    • A full registration covers one paper
    • A full registration may also cover one additional contribution from satellite tracks (e.g., Demo, Posters, PhD Forum). It does not cover workshop papers.

For authors with multiple accepted papers:

    • Each additional paper (whether in the main conference or workshops) beyond the first must be registered separately
    • A reduced additional paper fee is available when multiple papers are associated with the same registered author

Student registrations:

    • Student registrations cannot be used to cover regular papers (main conference or workshops)
    • They are only applicable to student-oriented tracks (e.g., PhD Forum), unless accompanied by a full registration

At least one author per accepted paper must be registered.

Important Dates

(To be confirmed)

  • Registrations Open: 2nd May 2026
  • Author registration deadline: 15th May 2026
  • Early registration deadline: 1st June 2026

Registration Entitlements

A valid registration includes:

    • Access to all technical sessions and workshops
    • Access to the conference proceedings
    • Coffee breaks and scheduled catering services
    • Participation in social events included in the official program

Payment Policy

    • Registrations are considered valid only upon receipt of full payment
    • Payments must be completed through the official registration system
    • Any bank charges or transaction fees shall be borne by the participant

Cancellation and Refund Policy

General Refund Policy

    • Requests submitted within the specified deadline are eligible for a partial refund, subject to an administrative fee (€50)
    • No refunds will be issued after the stated deadline

Visa-related Cases

    • In the event of visa denial, a refund may be granted upon submission of official supporting documentation

Author Registrations

    • Each accepted paper must remain associated with a valid full registration
    • Failure to comply may result in removal of the paper from the program and proceedings

Additional charges may apply for:

    • Extra pages exceeding the allowed limit (€100 per page)
    • Additional tickets for social events (e.g., banquet) (€80)

Registration Fees

Early Registration

Category

Fee

Full – IEEE Member

€820

Full – Non-member

€975

Student – IEEE Member

€550

Student – Non-member

€660

Additional Paper Fee (same author)

€350

Late / On-site Registration

Category

Fee

Full – IEEE Member

€980

Full – Non-member

€1170

Student – IEEE Member

€660

Student – Non-member

€800

Additional Items

Item

Fee

Extra page

€100

Additional banquet ticket

€80

Notes on Additional Papers

The additional paper fee applies only to authors who have already completed a full registration.
Each additional paper must be associated with the same registered author in order to qualify for the reduced fee.

Final Remarks

These policies are aligned with standard IEEE conference practices and comparable international events.
The Organizing Committee reserves the right to make adjustments if necessary.
Participants are strongly encouraged to complete registration within the early deadline to benefit from reduced fees.

 

REGISTER HERE (TBA)